Membership & Grants Manager

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Title: Membership & Grants Manager

Reports to: Development Director

Status: Full time, exempt

Compensation: $40,000

Schedule: 40 hours per week; primarily working at the Hollywood Theatre office during regular business hours (M-F, 9:00am-5:00pm), but occasional weekend and evening work will be required.

Application Deadline: July 29, 2018


The Membership & Grants Manager is responsible for managing the robust membership program and grants portfolio of the nonprofit historic Hollywood Theatre in Portland, Ore.  Reporting to the Development Director, the Membership & Grants Manager will manage membership fulfillment, stewardship and communications; maintain and grow the current grants portfolio; and assist the Development Director with other organizational development functions as assigned.  The ideal candidate for this role will approach donor stewardship and fundraising with positivity, professionalism, accuracy, confidentiality and enthusiasm.

This is a new full-time salaried position with the opportunity to grow professionally. The Hollywood Theatre offers an attractive benefit plan which includes medical and dental insurance, retirement savings plan, paid time off and sick/personal leaves. (Not to mention free movies and popcorn!)


The Hollywood Theatre Membership & Grant Manager’s work includes, but is not limited to, the following areas of focus:

  • Routinely interact with members and donors via phone and email

  • Ensure delivery of all membership benefits across multiple channels

  • Generate, and oversee continuity of, membership communications and collateral

  • Respond to member inquiries/issues related to ticketing, online accounts, benefits, etc.

  • Ensure timely recognition of gifts via mail and phone

  • Assist with year-end and other fundraising campaigns

  • Assist with coordination of member events, including tours, invitation-only screenings, etc.

  • Manage current grant portfolio, to include grant writing and reporting

  • Conduct member/donor and grant funder research

  • Process and fulfill memberships

  • Generate gift and prospect reports to assist with development strategy

  • Assist with routine database cleanup


  • Minimum 2 years’ work in development/fundraising in a nonprofit environment

  • Minimum 2 years’ experience in grant writing

  • Excellent project management skills, with strong attention to detail

  • Excellent written communications skills, including content writing and editing

  • Membership/donor stewardship experience preferred

  • Proficiency with customer relationship management systems (especially DonorPerfect)

  • Proficiency with email marketing solutions (especially Emma)

  • Proficiency with Google Drive applications and Microsoft Office software

  • Flexible and able to adjust to evolving job demands

  • Strong commitment to the mission of the Hollywood Theatre and to the power of film as a profoundly enriching art form


The Hollywood Theatre offers a collaborative, team-oriented and dog-friendly workplace that treats employees as the responsible professionals they are. Benefits are generous and laughter is frequent.  

This position is in an office environment with regular phone and computer use, some walking around the office and up and down 1 flight of stairs, and occasional lifting up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to apply for this position or perform essential job functions.


The Hollywood Theatre is a not-for-profit, three-screen historic house movie theatre in Portland, Oregon. Its mission is to entertain, educate, inspire and connect the community through the art of film, while preserving a historic Portland landmark. Since 1997, it has earned a national reputation for its unique combination of award-winning film and event programming and fiscal sponsorship services for local filmmakers. In 2017 the Hollywood opened a first-of-its-kind free microcinema at Portland International Airport and in 2018 the Hollywood took over operations of legendary Portland video store Movie Madness and its collection of more than 84,000 movie titles. For more information, please visit

The Hollywood Theatre provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, or status as a veteran or disabled veteran in accordance with applicable local, state and federal laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Location: Portland, OR
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