Finance & Human Resources Manager

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Position Status: Full time
Reports to: Executive Director
Compensation: DOE
Deadline: Hiring immediately, apply today

Summary

The Finance and Human Resources Manager supports the full range of financial duties, as well as transactional and functional HR activities for all Film Action Oregon employees. This role supports outside contractors including accountants and auditors, as well as directly supervises internal support roles in bookkeeping and administration. Film Action Oregon is a 501(c)3 nonprofit organization.

About 

Film Action Oregon includes The Hollywood Theatre, a Portland landmark with a national reputation for award-winning film programming, innovative educational programs, and providing fiscal support for local filmmakers. We show classic and contemporary films, host live performances and special guests, and produce innovative film series like Queer Horror, B-Movie Bingo, and Kung Fu Theater - all while preserving our historic landmark theater. Film Action Oregon also runs a microcinema at Portland International Airport, which features short films by local filmmakers, and runs the iconic video store Movie Madness, working to keep its world-class archive of 80,000+ films and TV shows available and accessible to the public.

Core Functions

Financial 

  • Annual budget creation and oversight.

  • General Accounts Receivables and Accounts Payables

  • Annual audit prep and liaison with auditor

  • Oversight of chart of accounts and overall accounting system

  • Month-end reconciliations, transaction reviews, prep and coordination with accountant

  • General tax duties including annual tax prep, W2, 1099 issues, and some tax payments

  • Manage all types of payments including stop, wire, online direct and other payments

  • Manage merchant services accounts

  • Manage lease agreements for storefront tenants

Payroll and Benefits Administration

  • Full-range payroll processing

  • Tracking Paid Sick Leave and Paid Vacation Time

  • Simple IRA set-up, making employer and employee contributions as required

  • Full range of benefits administration, conducting annual audits, reviewing options with brokers and coordinating yearly renewals

  • Ensure employee enrollment in benefit programs when eligible and during open enrollment periods

  • Coordinate with brokers and providers to provide training and advice for enrollment and contributions into all programs including the company’s Simple IRA

Human Resources

  • Providing services for 35 to 40 employees with assistance from outside consultant

  • Full-cycle onboarding for new or transitioning employees

  • All leave approval and tracking for any leave allowed under Oregon Family Leave Act

  • Time clock and time sheet tracking and corrections

  • Employee file maintenance

  • Manage and coordinate with outside consultant on maintaining the Employee Handbook and keeping company policies current and compliant

  • Manage grievances, complaints and accommodation requests with the support or participation of outside consultant

Management

  • Manage and direct the work of the staff Full Charge Bookkeeper 

  • Manage and direct the work of an Administrative Assistant

Behaviors, Competencies, and Skills

Demonstrable skills working with diverse teams, curious problem-solver, interested in developing a broad set of skills in both finance and HR roles, demonstrable appreciation and interest in process and compliance of all types, honest, acts with integrity, approachable, welcomes collaboration yet able to work independently. Has a passion for film!

Experience

Work Experience

  • 4+ years experience working in a bookkeeping, accounting, A/R role

  • Payroll and benefits management experience

  • Some HR duties or management experience is recommended and helpful

Industry Knowledge

  • Working in non-profit or similar arts organization is strongly preferred
  • Serving on a board of directors, or volunteering services in a financial role for a non-profit helpful
  • Interest and knowledge in film helpful 

Education

  • College degree preferred
  • Formal training in bookkeeping, A/R and accounting strongly preferred
  • Formal training in fundamentals of human resources helpful

Key Initiatives

  • Meet with direct reports to understand current job duties in order to understand their skills, abilities and jobs - first 7 days

  • Meet one on one with members of Leadership Team to understand their job and duties and how this role interacts with theirs - first 30 days

  • Training in payroll systems to ensure ability to independently process and run payroll within 60 days, or the 3rd payroll cycle after start date

  • Independently prepare month-end financial reports - 90 days 

Environment

This position is conducted onsite. Work is done in a mostly seated position 6-8 + hours per day working on a computer and talking on the phone. The private office is shared with one staff member. The company offices are located on the second floor of a building up a long staircase with no other access. This means going up and down stairs periodically during the day as needed.

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

AAP/EEO Statement

Film Action Oregon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender identity, national origin, age, disability, sexual orientation, or status as a veteran or disabled veteran in accordance with applicable state and federal laws.

*In lieu of a cover letter, please answer the questions in the application form. 

Location: Portland, OR
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